PROFESSIONAL SUMMARY
Detail-oriented, tech-savvy, and service-focused administrative professional with a record of fulfilling needs in a range of environments. Highly experienced in document preparation, calendar/email/file administration, back-office functions, travel coordination and handling of confidential content. Proactive multi-tasker, skillful in building strong relationships with customers/clients, the public, and fellow employees.
EXPERIENCE ADMINISTRATIVE SERVICE PROFESSIONAL
* Functions including but not limited to vendor relations, purchase order processing, and inventory management.
ASSISTANT SERVICE ORDER MANAGER
* Responsible for initiation of 900+ Service Order projects, along with creation and daily maintenance of SharePoint repository and corresponding documents.
* Responsible for status tracking of all Service Order projects and issuance of daily document updates to team.
* Responsible for weekly preparation of complex Management Meeting agenda and minutes between Company and federal government contract client, spanning Company’s multiple trade specialties.
* Provide Contract Maintenance Manager and Alternate/Assistant CMM regular update reports on Notice to Proceed projects, Service Order projects, and anticipated monthly invoicing.
* Special project work for Contract Maintenance Manager and Asst. Contract Maintenance Manager.
* Solely undertook and successfully executed complete redraft of Company’s blanket warranty document, now in use as house standard document.
* Provide document preparation/revision support to 7 team members (reports, spreadsheets, executive/audit binder preparation, SOW’s). Serve as troubleshooter for team on Information Technology matters.
* Prepare and compile multi-document Service Order packages (includes forms, proposals, invoices, building/floor plan mark-ups) for Service Order Manager toward job authorization/billing approval by client.
EXECUTIVE ASSISTANT / ADMINISTRATIVE ASSISTANT
Administrative support to management and staff based upon client needs. Representative industries include insurance, consulting, and medical. Core functions:
* Prepared correspondence, presentations, spreadsheets, organizational charts
* Managed Outlook e-mail, calendars, and contacts for multiple employees
* Booked conference rooms, catering, and technology as needed for internal/external client meetings
* Coordinated employee air travel, ground transportation, and lodging
* Prepared travel/expense reimbursements, check requests; arranged for payment of vendor invoices
* Assisted in preparation/coordination of onsite and offsite company events and training sessions
EXECUTIVE SECRETARY
* Supported Director (Economic Development) and Deputy Director to staff of 50+; gatekeeper to same
* Comprehensive management of Directors’ constantly-changing Outlook calendars
* Heavy text-to-cellular phone contact with Directors, executive team regarding shifting calendar events
* Coordinated Directors’ rapidly-changing travel arrangements – domestic/international air, lodging
* Prepared letters, memos, presentations, agendas; reviewed all documents prepared by staff for Director signature
* Managed corporate credit card in connection Directors’ purchases; processed monthly settlement of same
* Prepared Directors’ travel and expense reimbursements
* Attended selected meetings/take notes for Director; prepared summaries of same
EXECUTIVE ASSISTANT / ADMINISTRATIVE ASSISTANT
Executive support in a range of industries including consulting, insurance, legal, and technology. Duties variable on a per assignment basis, including but not limited to:
* Supported executives/supervisors (e.g., EVP Human Resources, VP/Deputy General Counsel + 4 supervisors)
* Managed supervisor Outlook e-mail, calendars, and contacts
* Prepared correspondence, spreadsheets, presentations, organizational charts, contracts
* Coordinated travel (domestic/international air, livery, lodging) for supervisors, additional executives
* Scheduled meetings, tele/videoconferences; booked conference rooms, technology, catering as required
* Prepared travel/expense reimbursements, check requests; arranged for payment of vendor invoices
* Assisted in maintenance of corporate records (multiple entities); managed client and vendor contracts database
ADMINISTRATIVE ASSISTANT/SECRETARY
* Supported two Partners (Department Chair, office’s Managing Partner) and two Counsel
* Managed supervisors’ calendars, contacts, e-mail; coordinated their company-wide conference room/office needs
* Set-up/administrated electronic file structures for supported client matters and supervisor access to same
* Prepared presentations, agreements, and correspondence
* Processed supervisor timekeeper entries; initiated conflicts checks/opening of matters; generate monthly billing
* Fulfilled supervisor check requests, travel/expense reimbursements
ADMINISTRATIVE ASSISTANT/SECRETARY
* Supported three Partners and one associate; provided back-up support to an additional Partner and associate
* Prepared presentations, correspondence, pleadings, and opinions
* Administrated electronic file structures for supported client matters
* Opened new client matters/initiated conflict checks; produced monthly billing following Partner time submission
* Coordinated domestic and international travel arrangements for supervisors
* Processed travel/expense reimbursements, check requests
Available for employment in locations within the Delaware to OSU downtown campus areas. Due to the nature of Craigslist, I will only respond to communications that include a job description, rate of compensation, and a legitimate contact email address at your organization's email domain. Thank you.
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